Revealed: How to set up your team for success - quickly.

In my work I am constantly amazed at how bad teams are created and set up for success. It almost feels like many managers use hope as a strategy, I hope my team performs! The quality of leadership in an organisation can be a great source of competitive advantage, and has been shown to be a major differentiator between good companies and great companies. A key element of leadership is to ensure your teams are engaged and enabled - ie set up for success. The 6P’s framework is a great tool to ensure your team is enabled and engaged for success. This blog shows what it is, why the 6P’s tool is useful, how to use the framework and what to do during the crafting session with your team. And importantly, how to keep it alive. It also gives an example at the end.

What is the 6P's Framework?

image - six p

Why is the 6P's tool so powerful?
As well as helping create a high performance environment the 3 main reasons are:
People and teams are a major source of competitive advantage. As leaders we need to engage and enable our teams for success – 6P’s is a great tool to do this.
The speed of change is out stripping our ability to learn faster than it which means more ambiguity. So we need tools to aide with clarity and direction through the fog – 6P’s ensures your team is on the same page. This helps you to manage by exception and empower your team as long as they have the capability to perform.
In our fast moving competitive world we need agility and speed of decision making. Carrying out the 6P’s with your team give you this. It should be used for decision making – having an agreed way of making decisions speeds up your team and reduces cost – i.e. less meetings!
How do I create and use it?
The best way to complete the 6P’s is to plan, prepare and conduct a team workshop . Depending how big or complex your team is this can range from ½ a day to 3 days for a large global team. Always build awareness and desire by educating your team why this is important before leaping into creating it. Follow this 6 stage process to ensure success.

Stage 1: Planning and Preparing
Clarify workshop purpose and outcomes
Identify workshop participants
Select methods/tools you are going to use to meet purpose and culture/personalities
Decide if doing all 6 P’s in one session or splitting them.
Always start with Purpose
Develop & distribute a personal invite - explaining why, how & what you will be doing.
Can get group to think about elements before they arrive
Set up room - get creative!
Stage 2: Starting The Workshop
Check in and welcome
Review purpose of workshop
Establish WHY 6 P’s is important
If team has been together for a while you could ask the 6 questions to the group to see if they know the answers and are aligned – good way to build the awareness and desire for change
You can do engagement exercise at start to build desire – consequences of not changing, benefits of changing, blockers to change
Now WHY is established clarify the HOW and WHAT by doing Hopes and Fears exercise – then kill any risks
Stage 3 - Crafting the 6P's
Introduce 6 P’s template
You can share examples of other teams if appropriate
Always start with Purpose
World Café technique works well or flip charts around the room. See how to do this later in the guide
Look for methods that splits the group into small teams as it is hard to do and get agreement of each element as one team -particulary as trust may be low at team start up stage
Allow plenty of time for reflection – can plan activities/energised between each element
Once you have agreement for an element always have a break and review when the group reconvenes.
Once all elements are complete sleep on it and review at a later date.
Keep it simple and top level – people have to be able to remember it in order to use it

image - six p 2

Stage 4 - Close the Workshop

Summarise decisions
Review action items
Evaluate the meeting
Agree next steps
Thank participants
Urge for action

Stage 5 - Follow Up

Photograph or type up and email to participants before you leave the workshop
Do next actions
Wordsmith and refine and then resend 6P's out
Review, Learn, Apply
Hold each other accountable by using it at all future meetings and review sessions
Think about how are you going to display the output
Think about how are you going to keep it alive?
Could you turn the words into a pictorial journey map?

image - six p 3

Have fun and please share...


Graham

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